Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 3
- Contract
- 18 months (secondment or fixed term post)
- Hours
- Part time
- Flexible working
- Home or remote working
- Job ref
- 311-T594-25-A
- Employer
- Pennine Care NHS Foundation Trust
- Employer type
- NHS
- Site
- Pennine Care NHS Foundation trust wide
- Town
- Trustwide
- Salary
- £24,937 - £26,598 per annum, pro rata
- Salary period
- Yearly
- Closing
- 25/07/2025 23:59
Employer heading
Treating tobacco dependency team administrator
NHS AfC: Band 3
If you are Kind, Fair, Ingenious and Determined then we want you to come and join our #PennineCarePeople
https://www.penninecare.nhs.uk/values
Job overview
Please note - if enough applicants apply this vacancy may close early.
The postholder will provide a full administration support service.
- Provide accurate and efficient admin support including appropriate
correspondence on behalf of the service. - Act as first point of contact, answering the telephone, taking messages and redirecting as necessary.
- Manage the diary of the Managers and coordinate with other diaries to arrange meeting, where applicable.
Main duties of the job
- Provide accurate and efficient admin support including appropriate
correspondence on behalf of the service. - Produce and update rotas for senior and junior staff. Also acting as first point of contact for queries on rotas, where applicable.
- To input absence information into Smart system and produce monthly reports, including sick absence and annual leave, where applicable.
- Act as first point of contact, answering the telephone, taking messages and redirecting as necessary.
- Manage the diary of the Managers and coordinate with other diaries to arrange meeting, where applicable.
- To communicate with staff in maintaining timely procedures for data entry and answer queries relating to the information held on Trust electronic systems, where applicable.
- Prioritise own workload to meet varied timescales involved
- Set up and maintain administrative systems e.g. filing system, monitoring system to support the service.
- Data input onto an electronic system
- Produces report from electronic system
Working for our organisation
We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.
Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We’re really proud of our #PennineCarePeople and do everything we can to make sure we’re a great place to work.
All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.
If you come and work for us we will offer a range of benefits and opportunities, including:
- Generous annual leave entitlement for Agenda for Change and Medical and Dental staff.
- Flexible working opportunities to support your work/life balance
- Access to Continued Professional Development
- Involvement in improvement and research activities
- Health and Wellbeing activities and access to an excellent staff wellbeing service
- Access to staff discounts across retail, leisure and travel
Detailed job description and main responsibilities
- Attend management meeting, take and produce minutes when required
- Undertake specific projects as identified and agreed by the service
- Ordering of equipment, vapes and other items
- Stock control.
- This job description is not exhaustive, but is intended to give an overall picture of the role.
- Other duties within the general scope of the post may be required from time to time.
- The duties of the post and job description can be reviewed through the agreed process.
Person specification
Education / Qualifications
Essential criteria
- GSCE English and Maths Grade 9 – 4 (Grade C or above) or equivalent
- NVQ Level 3 or equivalent experience
Desirable criteria
- RSA III or equivalent
- City and Guilds Certificate
Experience
Essential criteria
- Experience of using Microsoft Office applications, including Word, Excel, PowerPoint, Outlook
- Administration experience
Desirable criteria
- Work experience in medical environment.
Knowledge
Essential criteria
- Office procedures and systems
Desirable criteria
- Knowledge of NHS services
Skills and Abilities
Essential criteria
- High standard of communication skills both verbal and written
- Excellent prioritisation skills
- Ability to effectively work on own or as part of a team
- Able to maintain confidentiality.
- Flexible
- An ability to use initiative and work under high levels of pressure in sensitive situations is essential.
Skills and Abilities
Essential criteria
- Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Gregory Dimelow
- Job title
- Treating tobacco dependency lead
- Email address
- [email protected]
- Telephone number
- 07912455143
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