Detailed job description and main responsibilities

Providing and receiving highly complex, highly sensitive and sometimes highly contentious financial information where there may be barriers to acceptance. Using interpersonal communication skills to promote buy in to new ways of working and alternative behaviours.

Communicates highly complex information e.g. Review multi stranded Business Case appraisals using own judgement to make assessments, together with recommendations and areas requiring further evidence/analysis.

Negotiate with NHS, private and voluntary provider organisations, often in a hostile environment on a variety of complex, technical aspects.

Prepare financial performance reports for the NWJCC and its sub-committees, Directors, and present these reports where appropriate. Discuss and explain Key Performance Indicators methodology, monitoring process and current performance.

Assessing and making recommendations of service costing using several sources of information including activity, financial and performance.

Analysing and forecasting the NWJCC's annual budgets from various sources of information, some of which requires complex calculations to apportion/allocate costs.

Use professional judgement often in a conflicting environment and in unique situations where there is no obvious solution.

The post holder will be required to plan and organise a number of complex activities and programmes, which will require the formulation and adjustment of plans.

Will be required to formulate long term plans and strategies regarding NWJCC contracting and financial reporting.

The post holder will require proficient keyboard skills to enable the accurate and efficient entry of data and transactions using computerised packages (e.g. Spreadsheets, Word processing, financial management systems).

Supporting the Deputy Director of Finance & Value to ensure that WHSSC meets its financial duties. This includes:

Ensuring that the NWJCC remains within its resource for the financial year, and mitigation plans and actions are achieved if appropriate.

Ensuring that Integrated Commissioning Plan and Savings Plans are implemented through a sound formal project management approach.

Ensuring that the NWJCC has an effective financial management and reporting function in place.

Implementing the approved financial plan through the allocation and setting of Budgets, identifying key risks and opportunities.

Responsibility for managing the planning, preparation and the accurate submission of the monthly monitoring returns to Health Boards and Welsh Government within agreed timescales and in accordance with Welsh Guidance.

Responsibility for ensuring effective integration of financial management reporting and financial accounting including balance sheet management.

Ensuring a process of continuous improvement and review of the financial reporting function.

Working closely with the Financial Accountant ensuring that NWJCC continues to deliver accurate and timely financial accounts in accordance with requirements set out by Welsh Government’s accounting standards. This includes liaising with external and internal auditors in order to help deliver the required level of assurance for governance purposes.

Ensuring that the NWJCC has an effective system of internal financial control in place.

Maintaining an effective budgetary control framework for NWJCC.

Developing and communicating appropriate systems and procedures.

Ensuring effective fraud prevention measures are in place including awareness.

Ensuring that the NWJCC has an effective financial performance management framework in place.

Responsibility for the development and implementation of a financial performance management framework across the whole organisation.

Communicating with various stakeholders, through a variety of formal meetings.

Producing monthly financial performance reports for NWJCC: Joint Committee, Senior Leadership Team, relevant sub committees, and Welsh Government, illustrating the performance of the organisation and forecasting likely year end positions.

Leading the Contracting Function for a wide portfolio of contracts with English and Welsh providers.

Responsibility for finalising agreed contracts and/or service level agreements with providers in accordance with the requirements of the Integrated Commissioning Plan. Ensuring that contracts are signed off on a timely basis.

Monitoring and reporting contracts and recommending corrective actions as required.

Ensuring that there is an effective relationship management process in place for contracts commensurate with their relative importance and complexity - including regular formal meetings; informal contact; developing open and transparent relations.

Ensuring that contracting processes are informed by structured involvement of NWJCC planning, quality and medical teams.

Ensuring that contract documentation is updated to meet the needs of NWJCC and any regulatory changes.

Ensuring effective management of the Payment by Results framework that operates between Wales and providers in NHS England - including appropriate arrangements for challenge and dispute resolution.

Working closely with the Planning and Commissioning teams to ensure effective performance management of contracted services.

Attendance at formal meetings including Joint Committee, Senior Leadership Team, sub committees, Audit Committee.

Attendance at Directors of Finance, Deputy Directors of Finance, or other professional groups.

Attendance at task and finish groups.

Providing full cover for the Deputy Director of Finance and Value to cover periods of leave or absence.

To fulfil the responsibilities above the post holder will be required to develop and implement policies and procedures for the contracting and financial reporting function.

To line manage the staff of the contracting and financial reporting function.

Designing and developing in-house systems and data capture to meet any gaps in the information requirements of NWJCC. This could include Microsoft Office, Power BI, SQL and other software/hardware available.

Be responsible for the operation of the organisation's contract monitoring and IPC commitments information monitoring and financial reporting system. This is the key information system for NWJCC which records and reports the financial transactions of NWJCC and allows for the reporting of financial performance to the Welsh Government.

The post holder will be required to regularly contribute to research and development projects as required or requested by the Welsh Government, Audit Commission and Health Finance Management Association (HfMA) or other professional organisations supporting the NHS.

The post holder is guided by general strategies and policies, but has the freedom to establish the way in which this should be interpreted.