Job overview

We have an exciting opportunity for a Band 3 Pharmacy Assistant to join our friendly Purchasing and Invoicing team at Royal Gwent Hospital (RGH) Pharmacy department.

In this role you will build on previous clerical experience, developing greater autonomy and responsibility relating to procurement and invoicing functions within the pharmacy team. We are looking for a conscientious and adaptable individual with excellent interpersonal and communication skills.  To be eligible you must be enthusiastic, self-motivated, hardworking and have a good standard of general education.  Computer literacy, accuracy and attention to detail are essential. 

The pharmacy provides a high-quality medicines service supplying medication to a variety of patients, wards/departments and peripheral hospitals. You will use the stock management processes within the pharmacy Wellsky system to determine, prepare and process medication orders, liaising with various suppliers to communicate hospital stock needs. The role will involve working alongside the pharmacy procurement technicians, across the procurement and invoicing sections to ensure medication is available in a timely manner. The post will be responsible for supporting both sections and may be required to delegate tasks including co-ordination of daily workload throughout the invoicing team.

We would encourage an informal visit. If this sounds like something you would be interested in, we would love to hear from you and receive your application!

Main duties of the job

• To work as part of the Pharmacy Purchasing Team to determine, prepare and process appropriate orders for medicines.
• To process invoice payments, using the pharmacy computer system both accurately and efficiently and in accordance with departmental procedures.
• To undertake a range of clerical duties including word processing, photocopying, record keeping, filing and faxing.
• To provide clerical support to the purchasing section covering all aspects of medicines purchasing process, including ordering of medicines.
• Responsible for the organisation of invoicing and purchasing dashboards.
• Support the purchasing and logistics service, reviewing and creating orders to Pharmaceutical Suppliers and resolving supply issues.
• When delegated to do so, supervise the daily running of the pharmacy invoicing team and input into planning of daily work schedules including the staff rotas on a daily basis.
• Responsible for the new pharmacy invoicing training program when appropriate and ensure that accurate records are kept of staff Personal Development.
• Assist in the collection, maintenance and update of information held within various management systems, both paper-based and electronic.
• Assist in audit and service review data collection as required.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.