Job summary
- Main area
- Renal
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 15 hours per week (Working Thursday and Friday 9am till 5pm)
- Job ref
- 164-7051713-A
- Employer
- Nottingham University Hospitals NHS Trust
- Employer type
- NHS
- Site
- Renal Department, City Hospital
- Town
- Nottingham
- Salary
- £26,530 - £29,114 per annum pro rota
- Salary period
- Yearly
- Closing
- 04/05/2025 23:59
Employer heading

Speciality PA
Band 4
Job overview
This is an exciting opportunity to join the Renal Secretariat team as a Specialty PA to support our well established team at the City Hospital.
Working as part of a team the post-holder will provide a high quality administrative service to consultants and their teams. You will be a conscientious and enthusiastic team player with excellent organisational and communication skills, and be well motivated and reliable.
15 Hours per week.
Please refer to the job description and person specification attached to the advert for the full details of the vacancy.
Main duties of the job
You will be a conscientious and enthusiastic team player with excellent organisational and communication skills and be well motivated and reliable.
You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure. You will be able to work as part of a team to ensure the smooth running of a busy department.
Accurately transcribe clinical letters using BigHand, producing high quality work within defined deadlines.
Working for our organisation
The Specialty PA is an integral part of the Renal team. We offer a wide range of care and pride ourselves on our efficient and quality service.
We have a management team that is supportive, innovative and proactive in ensuring we offer a high quality service. We are keen to encourage developments in line with Trust policy and working in new ways.
We recognise responsibility to ensure that staff are developed and stimulated within their environment in order to achieve vision and deliver care that reflects the values and behaviours of the team.
Detailed job description and main responsibilities
To manage Advice & Guidance requests
Accurately transcribe clinical letters using Bighand, producing high quality work within defined deadlines.
Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines
Establish and maintain admin systems/databases
Dealing with incoming mail, results/reports management
Attending/organising meetings, take minutes.
Ensure RTT patient data quality is accurate.
Key point of contact for consultant
Dealing with consultant queries/visitors, managing consultant diary.
Telephone calls inbound/outbound relating to patients specific care, in a confidential manner.
Typing of clinical letters, as required.
Adding patients to a waiting list for procedures.
Person specification
Education
Essential criteria
- OCR text processing or equivalent
- 5 GCSE qualifications, grade C/4 or above
Desirable criteria
- NVQ level 2/3 in Business Administration
Experience
Essential criteria
- Previous or current admin experience
- Previous typing experience
- Knowledge of Medical Terminology
- Electronic diary management.
Desirable criteria
- Previous NHS work
- knowledge of NUH computer systems
- Knowledge of 18-week RTT policy and experience
Communication and Relationship Skills
Essential criteria
- Clearly and accurately convey information verbally gathered from both verbal and documented reports
- Able to communicate with a wide range of patients and healthcare professionals at different levels of seniority, maintaining confidentiality, sensitivity and empathy
Analytical and Judgement Skills
Essential criteria
- Able to use judgement to make decisions in order to solve problems/enquiries
- Ability to prioritise workload and use own initiative
Planning and Organisation Skills
Essential criteria
- Demonstrates an ability to organise own work schedule
- Works within prescribed deadlines while maintaining attention to detail and accuracy
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Emma Barnaby
- Job title
- Administartion Manager
- Email address
- [email protected]
- Telephone number
- 07812278759
- Additional information
Tara Rodgers - Service Manager - 0115 9691169 Ext: 77927 or 07812 279122
Emma Barnaby - Administration Manager - 0115 9691169 Ext: 72155 or 07812278759
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