Detailed job description and main responsibilities

Risk Management, Governance and Administration

Promote consistent application of the risk management framework, ensuring organisational risks are identified, assessed, and well-managed.

Provide specialist advice to support teams in identifying, evaluating, and managing risks.

Deliver tools, templates, guidance, and training that enable effective risk management practice.

Identify and incorporate relevant best practice to strengthen the risk management framework.

Provide high-quality administrative support to the Risk and Quality Governance Team and when relevant to the wider Corporate Quality Team.

Maintain and update risk systems (e.g., Datix) and produce required reports using system dashboards, Excel, or other approved platforms.

Coordinate and facilitate meetings related to the risk process, including scheduling, virtual management, and arranging equipment.

In collaboration with the Risk and Quality Governance Manager, Chair the Risk Management Operational Group bringing together key roles from all Care Groups and Corporate Directorates supporting the effective and efficient management of risks.

 Record accurate minutes, maintain action logs, and ensure timely follow-up.

Support delivery of the wider risk strategy and programme of work as required.

Maintain up-to-date knowledge of relevant policies, legislation, guidelines, and national requirements.

Review, update, and develop Standard Operating Procedures relevant to the role, ensuring alignment with organisational needs.

Collaborate with the Quality Governance Coordinator to coordinate and facilitate meetings that support the wider Quality Team in using the Health and Safety compliance toolkit and reviewing all Health and Safety risk assessments.

Data, Analysis and Improvement 

Support the delivery, documentation, and interpretation of qualitative and quantitative risk assessments.

 Analyse risk data to identify themes, learning, and opportunities to reduce exposure and improve controls.

Contribute to the ongoing development of data collection and reporting methods that support the organisation’s risk profile and learning.

Work collaboratively with staff across the Trust, understanding service needs and enabling the effective use of risk processes.

Maintain accurate and accessible risk information and ensure reporting is completed within agreed timescales.

Produce briefings and presentations to enhance understanding of risk management and its application.

Proactively identify and resolve issues in risk processes, escalating concerns when required.

Support the implementation of actions within the risk improvement plan and contribute to continuous enhancement of the risk management framework.

 Lead on the maintenance, review and continual improvement of the Risk Register Module built within the trusts Safety and Learning System.

Collaboration, Communication and Engagement 

Coordinate the aggregation and escalation of risk information to support Care Group, Corporate Directorate, Executive Leadership Team and Trust Board oversight.

Support colleagues to maintain risk registers through risk reviews, workshops, and system assurance checks, working closely with teams and risk leads.

Act as a subject matter expert and “critical friend,” offering constructive challenge to strengthen risk management activity.

Promote engagement with risk processes through clear, motivational communication tailored to all levels of staff.

Build and maintain effective working relationships across clinical and corporate teams, using a clear and common language.

 Produce high-quality written reports for internal and external audiences.

Maintain close communication with line managers and team members, ensuring relevant intelligence and system issues are shared.

Represent the Risk and Quality Governance Team in internal and external forums, ensuring consistent and accurate communication regarding risk management systems and processes.

Support the development and maturity of risk systems across operational and corporate divisions.

Assist in internal and external audit activity related to the Trust’s Risk Management Framework.

Liaise effectively with clinical and support staff regarding risk systems and processes

Training and Development 

Support the Head of Risk and Quality Insight and Risk and Quality Governance Manager with the design and implementation of risk training across the organisation.

Develop learning materials for face-to-face, remote, and e-learning training packages.

Provide face-to-face and remote training on the organisations adopted risk management process and the use of the Risk Management System.

Undertake personal development to maintain up-to-date knowledge of risk frameworks, legislation, and best practice.