Job summary
- Main area
- Administrative
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 120-AC022-0725
- Employer
- Welsh Blood Service
- Employer type
- NHS
- Site
- Welsh Blood Sevice
- Town
- Pontyclun
- Salary
- £24,433 - £26,060 per annum pro rota
- Salary period
- Yearly
- Closing
- 21/07/2025 23:59
Employer heading
Blood Health Team Administration Assistant
Band 3
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and our award-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
As a division of Velindre University NHS Trust, the Welsh Blood Service (WBS) is an amazing place to work and develop your career. Our caring and motivated staff are designing, developing and delivering improvements, which will enable the WBS to strive towards its vision of working with our staff & the people of Wales to deliver an easy to use, safe and sustainable service for blood and stem cell donation.
As a trusted healthcare provider, we work tirelessly to maintain the highest standards of quality, safety and donor experience.
We are currently embarking an ambitious 5 year strategy called “WBS Futures” where we have set out our vision for blood and transplant services in Wales for the next 5 years. It sets out where we are now, where we want to be in 2028 and the steps we will take to get there.
You can read more about our strategy here: www.welsh-blood.org.uk/welsh-blood-service-strategy-2023-2028
WBS is a committed equal opportunities employer.
Take a look at what we do. Our dedicated career pages can be found at https://welsh-blood.org.uk/careers/
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed
Job overview
The Welsh Blood Service (WBS) is immensely proud of the vital role it plays in striving to save and transform lives through the generosity of its blood donors. We deliver an essential service for NHS Wales by providing a safe, high-quality blood and transplantation service to support the treatment of patients across Wales.
The post holder will work with the Blood Health Team to support delivery by providing day-to-day administration and coordination to assist in its successful delivery.
We are looking for an experienced administrator with excellent organisational skills. Required to arrange meetings and take corresponding meeting notes/minutes. Experienced in management of spreadsheets and complex data entry requirements, able to organise and prioritise their own workload to meet deadlines.
The post is a full time (37.5 hours a week) permanent role based within the Talbot Green site.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
To provide comprehensive, efficient and effective administrative support to enable the delivery of the Clinical Services Department Core functions e.g. Blood Health Team (BHT) promotion of patient blood management, clinical governance and medical support, with particular reference to ongoing work for the Preoperative anaemia management programme within the Welsh Blood Service (WBS).
- Issue a range of written communications on behalf of the BHT and the Blood Health National Oversight Group (BHNOG). Communication with relevant colleagues regarding the Preoperative Anaemia Programme.
- Provide full and effective administrative assistance to the BHT to support the management of the Preoperative Anaemia Programme. Duties will include - minute taking, organising meetings, report typing, updating and maintenance of spreadsheets and databases.
- Support the Preoperative Anaemia programme and wider BHT in the formulation and dissemination of relevant clinical correspondence including clinical audit and feedback systems.
Working for our organisation
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and our award-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1999, the Trust has a dedicated workforce that continuously strives to provide the key principles of prudent healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you. Visit our website to find out more https://velindre.nhs.wales/
Detailed job description and main responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac.
Person specification
Qualifications and Knowledge
Essential criteria
- GCSE qualification or equivalent in Maths and English
- ECDL or equivalent in IT knowledge and skills
- NVQ level 3 or equivalent in relevant subject e.g. administration
- Understanding of confidentiality
- Good general education
Experience
Essential criteria
- Administrative/secretarial experience
- Maintaining computerised and paper record keeping systems
Desirable criteria
- Administrative role within health care environment
Skills and Attributes
Essential criteria
- Good communication and interpersonal skills
- Ability to prioritise work in a developing environment of competing priorities
- Willingness to learn new skills.
- Formal minute taking.
- Advanced keyboard skills Enthusiastic/motivated.
- Attention to detail.
- Good organisational skills.
- Able to prioritise.
- Flexible in re-prioritising own work due to unplanned events and/or urgent requests for work.
- Team player.
Other
Essential criteria
- Professional appearance
- Able to relate well to staff at all levels.
Desirable criteria
- Welsh Speaker (Level 1) or willingness to work towards
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Stephanie Ditcham
- Job title
- Blood Health Team lead
- Email address
- [email protected]
- Additional information
List jobs with Welsh Blood Service in Administrative Services or all sectors