Job overview

This position is for a Ward Clerk Float to work and provide cover for all surgical wards within the Surgery Division. 

The purpose of the Ward Clerk is to ensure that all patients admitted have all relevant documentation in place on arrival, ensuring that the Trusts electronic systems are kept up to date and that key elements of the patient's pathway are recorded on the relevant systems ensuring the patients pathway is correct on arrival and discharge.

This role is to work 37.5 hours Monday - Friday, bank holidays included. 

Main duties of the job

• To greet all patients/visitors to wards & departments and allow access via any electronic entry system.
• To ensure that all potential overseas visitors are identified and registered on CAMIS.
• Answering the ward / reception telephone promptly, taking messages and re-directing calls as necessary.
• Data entry in respect of all attendances outside clinic/telephone consultations.
• Using the CaMIS Tracker system, locating, requesting and collection of patient’s case notes for planned and unplanned admissions.
• Maintaining an up-to-date location status for the patient’s case notes, using the tracker system, throughout the patient’s stay.       
• Open and distribute ward / department mail and re-direct post where necessary.
• Collecting patient notes from case note release / hospital shuttle buses.
• Use of clinical IT systems to input and extract patient and nursing information.
• General photocopying/scanning and copying of case notes, when requested, for the transfer of patients to other hospitals.
• Attend all mandatory training in accordance with Trust policy.
• Participate in the Trust’s Annual Performance Development Appraisal and Review.
• Awareness of the Trust’s policies, procedures and disciplinary rules
• Undertaking any other duties which may be allocated specifically from time to time by the Ward / Admin Manager / Team Leader

Working for our organisation

DBTH is one of Yorkshire’s Leading acute trusts, serving a population of more than 440,000.  Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.   

At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way.  We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.   

As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

We offer a range of benefits to support our people including:
•    Extensive range of learning opportunities
•    NHS Pension Scheme
•    Generous holiday entitlement in line with Terms & Conditions
•    Comprehensive health and wellbeing support 
•    NHS Car Lease schemes and a range of salary sacrifice scheme
•    Discounts on restaurants, getaways, shopping and finance through external providers.