Job summary
- Main area
- Trauma and Orthopaedics
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 35 hours per week (Monday - Friday)
- Job ref
- 272-7883323
- Employer
- Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Doncaster Royal Infirmary
- Town
- Doncaster
- Salary
- £25,760 - £27,476 Pro Rata Per Annum
- Salary period
- Yearly
- Closing
- 23/04/2026 23:59
Employer heading
Waiting List Co-ordinator
Band 3
Job overview
An exciting opportunity has arisen for a Waiting List Coordinator to join the Trauma and Orthopaedic team within the Division of Surgery. The successful candidate will provide a vital and dynamic team leading role within Trauma and Orthopaedics, and contribute to the overall
performance of the service.
You will be responsible for the booking of theatre lists for multiple Orthopaedic surgeons cross all 3 sites within DBTH, using Trust systems.
You will also be responsible for the validation of the Patient Tracking List, ensuring patients are being monitored and tracked to expedite treatment and meet RTT/NHS England targets.
You will manage and have responsibility for the day to day management of the theatre lists and adhere to Trust HR policies and procedures.
Main duties of the job
As a self motivated individual you will become an integral part of the wider admin team.
Duties will include, planning theatre lists and liaising with consultants and Specialist Registrar and the higher management team to ensure the mix of patients and procedures is acceptable.
Essentially, the post holder will need to have experience in dealing with patients on a waiting list, knowledge of Bluespier and CaMIS and have a minimum of 3 GCSE to the equivalent of grade C or above as well as excellent keyboard skills.
Working for our organisation
DBTH is one of Yorkshire’s Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.
At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.
As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.
We offer a range of benefits to support our people including:
• Extensive range of learning opportunities
• NHS Pension Scheme
• Generous holiday entitlement in line with Terms & Conditions
• Comprehensive health and wellbeing support
• NHS Car Lease schemes and a range of salary sacrifice scheme
• Discounts on restaurants, getaways, shopping and finance through external providers.
Detailed job description and main responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.
Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK
Please note that from 9th April 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person specification
Personal Attributes & Skills
Essential criteria
- Ability to assimilate new practices and knowledge
- Ability to deal calmly and diplomatically with a range of personalities and situations
- Team player with professional approach to work well with colleagues; able to develop good working relationships
- Proactive, self motivated and with a positive approach to work
- Ability to engage and motivate others
- Excellent verbal and written communication skills
- Accurate data entry, typing and checking skills
- Ability to work under pressure to meet tight deadlines in a busy environment
- Ability to prioritise and mange own workload for best effect, work without direct supervision and delegate to others
Desirable criteria
- Evidence of liaising with more than one disipline
Knowledge & Experience
Essential criteria
- Previous experience of working in a clerical/admin role
- Able to provide accurate information independently
- Demonstrate working knowledge of Microsoft packages including word
- Customer Care Experience
- Knowledge of and ability to work to Trust Policies and protocols including Referrals to treatment patient access policy
- Ability to work and promote Standard operating procedures/performance targets
- Experience of working within busy/demanding environment e.g. Multi disciplinary team
Desirable criteria
- Fully conversant with all waiting list functions/ bluespier and PAS and the ability to action these independently
- Good knowledge of speciality specific patient pathways
- Thorough knowledge of healthcare setting and processes
- Experience of working in a Health Care setting in clinical administration role
Qualifications & Training
Essential criteria
- Minimum of 3 GCSEs including English and Maths at Grade C or above or equivalent qualification or experience
- NVQ level 3 Admin and Clerical or equivalent qualifications / demonstrable experience or equivalent qualification or experience
- ECDL or equivalent qualification or experience
Desirable criteria
- Business Administration Level 2 Apprenticeship
- Conflict resolution skills
- Ability to initiate and coordinate change to own working practices for service improvement
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Lee Reynolds
- Job title
- Team Leader
- Email address
- [email protected]
- Telephone number
- 01909 572111
- Additional information
Jennifer Thomsen - Service Manager
[email protected] / 01302 644228
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