Job summary
- Main area
- Vascular Surgery
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 28 hours per week
- Job ref
- 272-7002345-A
- Employer
- Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Doncaster Royal Infirmary
- Town
- Doncaster
- Salary
- £24,625 - £25,674 Pro Rata Per Annum
- Salary period
- Yearly
- Closing
- 18/06/2025 23:59
Employer heading
Medical Secretary- Vascular Surgery
Band 3
Job overview
The division of Surgery and Cancer would like to invite applicants for a Band 3 post to join the Medical Secretary team within Vascular Surgery at Doncaster Royal Infirmary.
There is one position available for 28 hours per week, the post is to support Consultant surgeons.
They will need experience in managing the robust systems in place for the administrative engagement of patient pathways. They will need to be able to work flexibly as part of the team - sometimes across sites - to produce clinical correspondence using Medisec digital transcription software from outpatient and inpatient attendances.
Experience in using the PTL (Patient Tracker List) to manage patient’s pathway is paramount. A knowledge of medical terminology alongside previous experience of working in a clerical / secretarial role is desirable.
You will be required to display tact and diplomacy, and have developed communication skills when dealing with senior staff, patients, colleagues and the general public.
Main duties of the job
The post holder will support named clinicians and support their colleagues to provide an efficient support to all members of the clinical teams.
They will need experience in managing the robust systems in place for the administrative engagement of patient pathways. They will need to be able to work flexibly as part of the team - sometimes across sites - to produce clinical correspondence using Medisec digital transcription software from outpatient and inpatient attendances.
Experience in using the PTL (Patient Tracker List) to manage patients pathway is paramount. A knowledge of medical terminology alongside previous experience of working in a clerical / secretarial role is desirable.
You will be required to display tact and diplomacy, and have developed communication skills when dealing with senior staff, patients, colleagues and the general public.
We are a very busy and friendly team and are now looking to engage an experienced Medical Secretary with excellent typing and interpersonal skills to take on this very busy and varied post. The successful applicant will become an integral part of an efficient team providing an excellent secretarial and support service. The post will be based at Doncaster Royal Infirmary, but may be required to work at Bassetlaw Hospital if service needs arise.
Working for our organisation
DBTH is one of Yorkshire’s Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.
At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.
As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.
We offer a range of benefits to support our people including:
• Extensive range of learning opportunities
• NHS Pension Scheme
• Generous holiday entitlement in line with Terms & Conditions
• Comprehensive health and wellbeing support
• NHS Car Lease schemes and a range of salary sacrifice scheme
• Discounts on restaurants, getaways, shopping and finance through external providers.
Detailed job description and main responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.
Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
Applications from individuals who require a Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applicants. For further information and to check your eligibility for this post please following the link UK Visas and Immigration - GOV.UK. Please note that from April 9th 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person specification
Personal Attributes & Skills
Essential criteria
- A methodical and organised approach to work
- Demonstrates attention to detail
- Ability to work under pressure to meet tight deadlines in a busy environment
- Accurate data entry, typing and checking skills
- Ability to assimilate new practices and knowledge
- Ability to deal calmly and diplomatically with a range of personalities and situations
- Proactive, self-motivated and with a positive approach to work
- Flexible and adaptable, able to take direction and instruction from others
- Team Player with a professional approach to work and colleagues; able to develop good working relationships
- Demonstrates Trusts values and behaviours
- Commitment to Continuing Personal & Professional Development
- Trustworthy, punctual and reliable
Desirable criteria
- Awareness of Trust policies and protocols
Qualifications/Training
Essential criteria
- ECDL or equivalent qualification or relevant experience.
- RSA III or NVQ III or equivalent qualification or relevant experience.
- Minimum of 3 GCSEs including English and Maths at Grade C or above or equivalent qualification or relevant experience.
Desirable criteria
- Business Administration Level II Apprenticeship
Knowledge and Exprience
Essential criteria
- Previous experience working in a clerical/administrative role
- Demonstrable working knowledge of Microsoft packages including Word
- Knowledge of medical terminology
Desirable criteria
- Fully conversant with all waiting list functions on PAS and the ability to action these independently.
- Understanding of patient priorities and targets in relation to appointments and waiting times, specifically Referral to Treatment
Employer certification / accreditation badges
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Application numbers
Documents to download
Further details / informal visits contact
- Name
- Jessica Perrin
- Job title
- Admin Team Leader
- Email address
- [email protected]
- Telephone number
- 01302 644772
- Additional information
Katie Leversidge - 01909 572253 or 01302 642309
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