Job overview

Level 3 Business Administration  Apprenticeship | Full-time 

An exciting opportunity has arisen to join Sheffield Children's NHS Foundation Trust as a Level 3 Business Administrator Apprentice.

We have apprenticeship opportunities available across different teams within the Trust, offering valuable experience in a busy NHS environment whilst working towards completing the Level 3 Business Administrator apprenticeship.

You will work alongside experienced colleagues, providing administrative support and contributing to the effective day-to-day running of your team. Depending on your placement, duties may include meeting administration, data analysis & management, maintaining records, preparing information and reports, responding to enquiries from colleagues and a range of stakeholders across the Trust, by face-to-face, email and over the telephone and supporting a range of departmental activities.
This is an excellent opportunity for organised, motivated individuals who are keen to develop their administration, communication and organisational skills while gaining valuable experience within a healthcare setting.

To find out more about these roles, we will be holding an online Information Session on Friday 16th October, from 2pm to 3pm. If you would like to attend, please contact [email protected] to request the meeting link.

The interview will be run over two days, Interview Workshop: Thursday 12th November and Individual Interviews: Friday 13th November. 

Main duties of the job

To use a range of multiple IT packages and digital systems relevant to the department in order to write emails, record and analyse data. For example, Office 365 and Datix (incident and risk management system). 

Produce and maintain accurate records and documents including tracker spreadsheets, emails, shared files, reports, minutes from meetings and confidential information in line with the Trust policies and procedures. Makes recommendations for improvements and presents solutions to the team where needed. 

To use a range of good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms to meet stakeholder’s needs. Answer questions from inside and outside of the Trust to demonstrate Trust values.  

Organise meetings, events, training, room bookings, taking minutes, and the movement of any equipment required. This will include meeting and greeting, facilitating meetings, or training, and other events as required. 

Supporting the team's SharePoint and document management systems.

Working for our organisation

At Sheffield Children’s, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children’s Health.

We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise.

We’re proud that 73% of colleagues would recommend Sheffield Children’s as a place to work, placing us among the top five NHS trusts in England — and the top-ranked trust in the North East and Yorkshire — in the latest NHS Staff Survey.

Our nearly 4,000 colleagues bring our CARE values — Compassion, Accountability, Respect, and Excellence — to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.

As we approach our 150th anniversary in 2026, we’re excited to keep building our leadership in children's health, improve experiences for patients and staff, and focus on our communities and population health.

We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts — helping you thrive at work and beyond.

Please note: To be eligible for an apprenticeship you must have been a resident in the UK for 3 years or more.