Job summary
- Main area
- Research and Innovation
- Grade
- NHS AfC: Band 3
- Contract
- 12 months (fixed term)
- Hours
- Full time
- Part time
- Flexible working
- Job ref
- 425-25-7423701
- Employer
- Sheffield Children's NHS Foundation Trust
- Employer type
- NHS
- Site
- Sheffield Children's NHS Foundation Trust
- Town
- Sheffield
- Salary
- £24,937 - £26,598 per annum pro rata
- Salary period
- Yearly
- Closing
- 26/09/2025 23:59
Employer heading
Research Administrator
NHS AfC: Band 3
Job overview
Fixed Term: 12 months | Full-time (or minimum 30 hrs per week)
Sheffield Children's Research & Innovation Care Group is a vibrant and forward-thinking team, supporting over 320 paediatric research projects annually. As hosts of both an NIHR Commercial Research Delivery Centre and a Health Tech Research Centre, we are at the forefront of innovation and evidence-based care for children and young people.
We are excited to welcome a Research Administrator to our dynamic team. This is a fantastic opportunity for someone to help support clinical research and innovation.
We're looking for someone with:
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Administrative and typing experience
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Strong organisational skills and attention to detail
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Experience working with Microsoft Office and database systems
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Minute-taking and diary management skills
Why join us? You'll be part of a supportive team with access to excellent professional development opportunities. We value flexibility, collaboration, and a passion for improving care through research.
Main duties of the job
Reporting into the R&I Management, your responsibilities will include:
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Provide high-quality administrative support to the Directors and wider R&I team
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Manage research application processes
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Communicate with internal and external partners
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Maintain and analyse research databases
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Support website updates and servicing meetings
Working for our organisation
At Sheffield Children’s, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children’s Health.
We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise.
We’re proud that 73% of colleagues would recommend Sheffield Children’s as a place to work, placing us among the top five NHS trusts in England — and the top-ranked trust in the North East and Yorkshire — in the latest NHS Staff Survey.
Our nearly 4,000 colleagues bring our CARE values — Compassion, Accountability, Respect, and Excellence — to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.
As we approach our 150th anniversary in 2026, we’re excited to keep building our leadership in children's health, improve experiences for patients and staff, and focus on our communities and population health.
We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts — helping you thrive at work and beyond.
Detailed job description and main responsibilities
For more information on the main responsibilities for this post, please refer to the job description and person specification.
Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour.
Diversity Statement
At Sheffield Children’s, we are committed to creating an inclusive environment that celebrates diversity and supports everyone’s success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.
Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at [email protected]. Together, we’re building a workplace where everyone belongs.
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Person specification
Qualifications and training
Essential criteria
- Minimum of Education (at least 3 GCSE’s at grade C or above (or equivalent inc English Language Essential)
- NVQ Level 3 or equivalent qualification of experience or training
- RSA III Word-processing or equivalent experience
- Comprehensive IT skills including: email, WORD, Excel, Access, Powerpoint, Internet or comparable computer packages
Desirable criteria
- ECDL
- Business or Administrative qualification
- Evidence of further education (Diploma / Degree)
Experience
Essential criteria
- Substantial experience of clerical and administrative office duties
- Experience of working with MS office programmes
- Experience of working with databases
- Experience of working in a team; working in public services / hospitals or caring environment; experience of organising and supporting meetings (e.g. preparing documents for meetings / minute taking)
Desirable criteria
- Experience of working in the NHS or in Academia
- Audio typing experience
- Data Management experience Some experience of supporting office finance (purchasing / invoicing etc)
Knowledge and skills
Essential criteria
- Excellent Written and Oral communication skills
- Excellent organisational skills i.e. arranging and servicing meetings, seminars and study days
- Accurate typing skills, ability to record accurate minutes
- Excellent telephone skills and comprehensive IT skills
- Knowledge of the administrative systems, practices and processes used in a busy office within a large complex organisation
- Excellent time management skills
Desirable criteria
- Knowledge of NHS R&D
Personal Attributes
Essential criteria
- Excellent communication and interpersonal skills
- Understanding of confidentiality and its importance in the NHS
- Proactive approach, ability to work on own initiative
- Attention to detail and accuracy, methodical and systematic
- Ability to prioritise and plan daily workload to meet deadlines
- Flexible approach to working hours and a willingness to be flexible in the workplace and utilise ‘hot-desks’ as required
- Enthusiastic and well motivated, with a helpful and positive approach to working; be a team player; be reliable; be adaptable; be supportive
Employer certification / accreditation badges
Applicant requirements
The postholder will have regular contact with vulnerable people and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Gillian Gatenby
- Job title
- Associate Director for Research & Innovation
- Email address
- [email protected]
- Telephone number
- 0114 305 3219
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