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Job summary

Main area
Specialised Cancer Services
Grade
NHS AfC: Band 3
Contract
12 months (Fixed Term/Secondment)
Hours
Full time - 37.5 hours per week (Bank Holiday Working may be required)
Job ref
190-0328-DIR
Employer
Sheffield Teaching Hospitals NHS Foundation Trust
Employer type
NHS
Site
Weston Park Cancer Centre
Town
Sheffield
Salary
£24,625 - £25,674 pa/pro rata for part time staff
Salary period
Yearly
Closing
02/06/2025 23:59
Interview date
12/06/2025

Employer heading

Sheffield Teaching Hospitals NHS Foundation Trust logo

Support Medical Secretary

NHS AfC: Band 3

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

Applications are invited from motivated individuals who are looking for the opportunity to develop their proven secretarial skills in a busy and fast paced department.

Our busy secretariat serves over 40 consultant oncologists, who work both at our central Weston Park Hospital site and at District General Hospitals across South Yorkshire.

This is an exciting time to join the team as we are working towards digitising a lot of our processes to benefit patients and teams.

The successful candidate will need to be an excellent team player and able to work using their own initiative. We are looking to appoint a motivated and enthusiastic individual who must have excellent organisational skills and the ability to meet deadlines while consistently working accurately.

The main duty of the post will be to support the Medical Secretariat in their duties, as well as typing of dictations, demonstrating a strong commitment to the Sheffield NHS Teaching Hospitals Foundation Trust’s PROUD values.

Main duties of the job

To undertake the medical secretarial role in order to provide:

  • A comprehensive secretarial service to the Consultant and the medical team.
  • Information to a whole range of professions involved in cancer care.
  • A link and point of contact for patients and their representatives.
  • Quality and up to date patient case notes which are available.
  • Cover within the medical secretariat generally.

Working for our organisation

You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives. 

The medical secretariat is split in to three teams comprising of Medical Secretaries, Support Secretaries and Audio Typists. Weston Park Hospital is one of only four hospitals in the UK entirely dedicated to non-surgical cancer treatments, and works in partnership with the University of Sheffield so that our patients benefit from the latest cutting edge cancer treatments.

This vacancy is advertised on a fixed term contract basis for the maximum period of 12 months. Where there is potential, the secondment/fixed term contract may finish early, or in the first instance, the secondment/fixed term contract may be extended due to the internal/external secondment of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and secondments in relation to the substantive post holder.

Please also note any secondment must first be agreed with your current line manager.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specification

Education and Qualifications

Essential criteria
  • English GCSE at Grade C/4 or above (or equivalent qualification/experience)
  • Maths GCSE at Grade C/4 or above (or equivalent qualification/experience)
  • OCR level 3 in word processing/text processing or equivalent qualification/experience
Desirable criteria
  • NVQ level 3 in business administration or customer care or equivalent experience

Experience

Essential criteria
  • Relevant experience in an administrative role within an office environment
  • Confidence in dealing with members of the public in a professional setting
Desirable criteria
  • Previous experience of patient systems

Skills and Knowledge

Essential criteria
  • Proven evidence of time management and organisational skills
  • Excellent inter-personal and communication skills
  • Methodical and accurate with attention to detail
  • Ability to manage workloads using own initiative and without supervision

Personal Qualities

Essential criteria
  • Committed to personal development
  • Ability to work as part of a team and independently
  • Adaptable/flexible approach to work
Desirable criteria
  • Interest in developing role and opportunities to improve working practices

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDefence Employer Recognition Scheme (ERS) - SilverMindful employer.  Being positive about mental health.Disability confident employerStonewall Gold 2022Step into health

Documents to download

Apply online now

Further details / informal visits contact

Name
Angela Holland
Job title
Admin & Clerical Supervisor
Email address
[email protected]
Telephone number
0114 2712031
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