Job summary
- Main area
- Specialised Cancer Services
- Grade
- NHS AfC: Band 3
- Contract
- 12 months (Fixed Term/Secondment)
- Hours
- Full time - 37.5 hours per week (Bank Holiday Working may be required)
- Job ref
- 190-0328-DIR
- Employer
- Sheffield Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Weston Park Cancer Centre
- Town
- Sheffield
- Salary
- £24,625 - £25,674 pa/pro rata for part time staff
- Salary period
- Yearly
- Closing
- 02/06/2025 23:59
- Interview date
- 12/06/2025
Employer heading

Support Medical Secretary
NHS AfC: Band 3
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
Applications are invited from motivated individuals who are looking for the opportunity to develop their proven secretarial skills in a busy and fast paced department.
Our busy secretariat serves over 40 consultant oncologists, who work both at our central Weston Park Hospital site and at District General Hospitals across South Yorkshire.
This is an exciting time to join the team as we are working towards digitising a lot of our processes to benefit patients and teams.
The successful candidate will need to be an excellent team player and able to work using their own initiative. We are looking to appoint a motivated and enthusiastic individual who must have excellent organisational skills and the ability to meet deadlines while consistently working accurately.
The main duty of the post will be to support the Medical Secretariat in their duties, as well as typing of dictations, demonstrating a strong commitment to the Sheffield NHS Teaching Hospitals Foundation Trust’s PROUD values.
Main duties of the job
To undertake the medical secretarial role in order to provide:
- A comprehensive secretarial service to the Consultant and the medical team.
- Information to a whole range of professions involved in cancer care.
- A link and point of contact for patients and their representatives.
- Quality and up to date patient case notes which are available.
- Cover within the medical secretariat generally.
Working for our organisation
You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
The medical secretariat is split in to three teams comprising of Medical Secretaries, Support Secretaries and Audio Typists. Weston Park Hospital is one of only four hospitals in the UK entirely dedicated to non-surgical cancer treatments, and works in partnership with the University of Sheffield so that our patients benefit from the latest cutting edge cancer treatments.
This vacancy is advertised on a fixed term contract basis for the maximum period of 12 months. Where there is potential, the secondment/fixed term contract may finish early, or in the first instance, the secondment/fixed term contract may be extended due to the internal/external secondment of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and secondments in relation to the substantive post holder.
Please also note any secondment must first be agreed with your current line manager.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Education and Qualifications
Essential criteria
- English GCSE at Grade C/4 or above (or equivalent qualification/experience)
- Maths GCSE at Grade C/4 or above (or equivalent qualification/experience)
- OCR level 3 in word processing/text processing or equivalent qualification/experience
Desirable criteria
- NVQ level 3 in business administration or customer care or equivalent experience
Experience
Essential criteria
- Relevant experience in an administrative role within an office environment
- Confidence in dealing with members of the public in a professional setting
Desirable criteria
- Previous experience of patient systems
Skills and Knowledge
Essential criteria
- Proven evidence of time management and organisational skills
- Excellent inter-personal and communication skills
- Methodical and accurate with attention to detail
- Ability to manage workloads using own initiative and without supervision
Personal Qualities
Essential criteria
- Committed to personal development
- Ability to work as part of a team and independently
- Adaptable/flexible approach to work
Desirable criteria
- Interest in developing role and opportunities to improve working practices
Documents to download
Further details / informal visits contact
- Name
- Angela Holland
- Job title
- Admin & Clerical Supervisor
- Email address
- [email protected]
- Telephone number
- 0114 2712031
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