Job summary
- Main area
- Administration Screening
- Grade
- NHS AfC: Band 3
- Contract
- 12 months (2 posts 12 months fixed term)
- Hours
- Full time
- Flexible working
- Job ref
- 372-SURG1905-B
- Employer
- Calderdale and Huddersfield NHS Foundation Trust
- Employer type
- NHS
- Site
- Calderdale Royal Hospital
- Town
- Halifax
- Salary
- £24,937 - £26,598 per annum, pro rata
- Salary period
- Yearly
- Closing
- 03/08/2025 23:59
- Interview date
- 13/08/2025
Employer heading
Bowel Cancer Screening/AAA Screening Administrator
NHS AfC: Band 3
Calderdale and Huddersfield NHS Foundation Trust (CHFT) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics.
We are committed to recruiting to our values. Leading One Culture of Care underpins our values by creating an environment, tone and behaviours across all parts of the Trust that are fundamentally rooted in compassionate care.
We are open to considering a wide range of flexible working arrangements. There are opportunities to flex the days of the week, hours and times of work and place of work including: part-time, job-share, flexible working hours and the possibility to work from home when appropriate. Please talk to us during the interview process to discuss any flexibility that you may require.
We received our Silver Award from the Defence Employer Recognition Scheme which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we provided its statement of intent to support all Defence personnel and we welcome application to work for us. Find out more - Why Choose CHFT?
Our Future Plans
The Department of Health and Social Care has awarded capital funding to invest in local health services at both Calderdale Royal Hospital and Huddersfield Royal Infirmary. This is a significant investment and an opportunity to enhance services for our populations in Calderdale and Huddersfield and West Yorkshire for generations to come. To find out more, please visit https://future.cht.nhs.uk/
Job overview
The Calderdale, Kirklees and Wakefield Bowel Cancer Screening Programme currently invites men and women aged 50-74 to complete an at home test kit (Faecal Immunochemical Test – FIT) which if positive offers them the opportunity to attend for a screening colonoscopy. The Screening centre covers a large geographical area which includes community clinics and two NHS Trusts which are Calderdale and Huddersfield Foundation Trust and the Mid-Yorkshire Hospitals Trust.
The West Yorkshire AAA (Abdominal Aortic Aneurysm) Screening programme currently invites men aged 65+ years to participate in a screening programme to detect AAA. Patients have an ultrasound scan in community clinics.The programme covers a large geographical area which includes community clinics across Calderdale, Huddersfield, Bradford and Craven and two NHS Trusts.
You will need to show previous experience of working in an effective and efficient administrative and clerical role, have experience of booking systems, demonstrate the ability to devise new systems, and have a very positive attitude to work in what can be a challenging environment. You will support the Bowel Cancer Screening Specialist Screening Practitioners and the AAA Screening Technicians in delivering a seamless service. Screening Saves lives and you could be a part of these Gold standard life saving services.
Previous applicants need not apply please.
Main duties of the job
To provide office based administrative support to the Calderdale, Kirklees and Wakefield Bowel Cancer Screening Programmes as well as administrative cover and support to the West Yorkshire AAA Screening Programme. You will be trained in both screening systems and all administration aspects of both programmes. Will demonstrate the ability to prioritise and organise and be able to use initiative to develop office support systems as required. Will organise their own workload to meet Trust and local programme requirements, adjusting priorities as necessary in negotiation with the department and managers. Will need to be flexible and you will be required to work in both programmes on a daily/weekly basis. To prepare clinics/lists for participants of the screening programmes and ensure accuracy of all letters to patients/GPs. You will be the first point of contact for our patients and so you will need to be courteous, tactful and professional.
Previous applicants need not apply
Working for our organisation
- We employ more than 6,500 staff who deliver compassionate care from our two main hospitals, Calderdale Royal Hospital and Huddersfield Royal Infirmary as well as in community sites, health centres and in patients’ homes. We also are incredibly proud to have almost 150 volunteers here at CHFT.
We provide a range of services including urgent and emergency care; medical; surgical; maternity; gynaecology; critical care; children’s and young people’s services; end of life care and outpatient and diagnostic imaging services.
We provide community health services, including sexual health services in Calderdale from Calderdale Royal and local health centres. These include Todmorden Health Centre and Broad Street Plaza.
We continue to modernise and invest in our health services to build on our strong reputation. Foundation trusts are public leaders in improving quality in health services. They are part of the NHS – yet decisions about what they do and how they do it are driven by independent boards. Boards listen to their Council of Governors and respond to the needs of their members – patients, staff and the local community.
Foundation trusts provide what the health service wants, yet are also free to invest quickly in the changes to the local community needs, in striving to be the best, and in putting their patients first.
Detailed job description and main responsibilities
To provide administrative support to the Calderdale, Kirklees and Wakefield Bowel Cancer Screening Programmes as well as administrative cover and support to the West Yorkshire AAA Screening Programme. To be responsible for the management of the AAA Screening location rota ensuring that all eligible members of the population are invited to the most suitable clinic location closest to their home. To have responsibility for the administration and be the first point of contact between the screening population and the screening offices. The work involves administering and processing patient invitations and appointments, recording information and updating manual and computerised data systems relating to results and patient outcome. Will re-arrange appointments for patients where these were cancelled or postponed either by the programme or the patient. To respond to callers or visitors promptly and courteously. Identify their needs, providing information or referring them as appropriate Provide patients and carers with general non-clinical advice and information about the screening service. To monitor the waiting times targets on the BCSP/AAA systems and raise issues immediately with the managers to enable action to be taken if required. To attend regular team Bowel Cancer Screening meetings. To have attention to detail and the ability to multi-task
Person specification
QUALIFICATIONS / TRAINING
Essential criteria
- English and Math GCSE grade 9-2 (A*-E) or equivalent or high level of literacy and numeracy skills demonstrated within application
- Competence based level 2 Qualification e.g. NVQ or Diploma in Administration or Customer Service qualification or equivalent experience
- Willingness to undertake any training or development relevant to the role
Desirable criteria
- Completion and pass of the Bowel Cancer Screening System course
KNOWLEDGE, EXPERIENCE & EXPERTISE
Essential criteria
- Experience/knowledge of working with booking systems
- Experience of working in a busy office with conflicting priorities
- Demonstrate extensive administration experience
Desirable criteria
- Demonstrate extensive administration experience
- Knowledge of BCSS/AAA/ EPR and other clinical systems
- Experience of in working with Multi disciplinary teams
- Knowledge and access to MYT clinical systems
COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES
Essential criteria
- Excellent written and verbal communication skills
- Excellent time management skills
- Experience of prioritising own workload
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Kathleen Thorpe
- Job title
- Programme Manager
- Email address
- [email protected]
- Telephone number
- 07876 131292
- Additional information
Natalie Wilding 07795414443 [email protected]
Nicola Vallance 01422 224204 [email protected]
Lorraine Dewar 01422 222913 [email protected]
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