Airedale NHS Foundation Trust is an award-winning NHS hospital and community services trust providing high quality, personalised, acute, elective, specialist and community care for a population of over 200,000 people from a widespread area covering 700 square miles within Yorkshire and Lancashire. Our catchment population stretches as far as the Yorkshire Dales and the National Park in North Yorkshire, reaching areas of North Bradford and Guiseley in West Yorkshire and extending into Colne and Pendle in the East of Lancashire.
Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 3
- Contract
- Fixed term: 9 months
- Hours
- Full time
- Part time
- Job share
- Job ref
- 423-6244903
- Employer
- Airedale NHS Foundation Trust
- Employer type
- NHS
- Site
- Airedale NHS Foundation Trust
- Town
- Steeton
- Salary
- £22,816 - £24,336 pro rata per annum
- Salary period
- Yearly
- Closing
- 12/05/2024 23:59
Employer heading
Medical Secretary - Gastroenterology & Urology (Band 3)
NHS AfC: Band 3
Be part of our future landscape
At Airedale, we are committed to promoting equality, diversity and inclusion. We actively encourage applications irrespective of people’s age, lived experience of living with a disability or long-term conditions, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.
Increasing our diversity and supporting our organisation to be more inclusive is a key priority here at Airedale and our teams are at the centre of how we work towards this.
We appreciate all people may have diverse and individual needs and we pride ourselves on supporting all people to thrive and flourish at work. We have frameworks in place that support reasonable adjustments and flexible working for colleagues throughout their working lives which starts at recruitment.
These are exciting times for Airedale. We have the once-in-a-career opportunity to be involved in the planning and building of a completely new hospital here on our Steeton site by 2030. By joining us now you’ll be a key part of our journey over the next few years, with the chance to input into a state-of-the-art, modern healthcare facility that will deliver care to our communities for decades to come. We are also on the journey to a new electronic patient record, part of our wider ambition for our digital future – a future that builds on our significant telemedicine and digital care success. Ultimately, what makes Airedale special is our people. Not just our staff, but our volunteers, patients, visitors, and wider population who make up the Airedale family. This is a Trust that sits at the heart of our community, and our communities are very proud of their Trust.
Job overview
We are looking for a current secretary, or an aspiring secretary, to join our team. This is an excellent opportunity to develop your skills in secretarial work, and /or to gain further experience in the Gastroenterology & Urology specialities.
The post holder will be required to support the administration service predominantly within the Gastroenterology & Urology Administration Hub, with the flexibility to cover across the hub where required if necessary. The post holder will be responsible for running a safe and quality administration service that supports the medical and nursing staff.
Main duties of the job
To work as part of the Administration Hub to provide a comprehensive administrative service to the clinical workforce. To support the Team Leader and Surgical Admin Manager in the day to day running of a specialty administration team.
This role will require someone with excellent organisational, time management and prioritisation of workload skills in order to manage the busy environment and various tasks that require timely completion and ensure quality care is delivered to our patients. An ability to work within a team and create a positive working environment is key to what we are looking for, as well as a hardworking and passionate individual who is keen to work within the rewarding organisation of the NHS and adheres to our right care values.
In pursuing these duties the post holder will ensure compliance with the NHS Constitution and be familiar with the NHS England Guidance ‘Understanding the new NHS’ (details of which can be found in the links section of NHS Jobs).
Working for our organisation
Our local population is very supportive of the Trust and our level of community engagement is a testament to this. Our communities and location strongly shape the priorities of the Trust.
We employ over 3,000 staff and have over 350 committed volunteers. On an annual basis we treat over 32,000 Inpatients, 31,000 Non-Elective patients and 155,000 Outpatients. Our Emergency Department sees approximately 70,000 patients and over 2,000 babies are born at Airedale Hospital each year.
We provide services from our main hospital site, Airedale Hospital, and at other locations across the community – such as Castleberg Hospital near Settle, Coronation Hospital in Ilkley and Skipton Hospital.
Detailed job description and main responsibilities
To work as part of the Administration Hub to provide a comprehensive administrative service to the clinical workforce. To support the Team Leader and Surgical Admin Manager in the day to day running of a specialty administration team.
This role will require someone with excellent organisational, time management and prioritisation of workload skills in order to manage the busy environment and various tasks that require timely completion and ensure quality care is delivered to our patients. An ability to work within a team and create a positive working environment is key to what we are looking for, as well as a hardworking and passionate individual who is keen to work within the rewarding organisation of the NHS and adheres to our right care values.
In pursuing these duties the post holder will ensure compliance with the NHS Constitution and be familiar with the NHS England Guidance ‘Understanding the new NHS’ (details of which can be found in the links section of NHS Jobs).
Person specification
Qualifications
Essential criteria
- GCSE (or equivalent) in maths/english
- RSA/OCR level 2 word/text processing or equivalent experience
Desirable criteria
- Business admin qualification level 3
- OCR level 3 word/text processing
Experience
Essential criteria
- Administration/office experience supporting senior management functions i.e. diary management, electronic filing systems, meeting preparation, minute taking, collating and presenting information etc.
Desirable criteria
- Administration/office experience supporting senior management functions within the public sector.
Knowledge
Essential criteria
- Competent in Microsoft Office Software or equivalent administrative programs.
Desirable criteria
- Bighand or other Audio Typing Software
- SystmOne or other electronic health systems
- Knowledge of Information Governance
Skills
Essential criteria
- Ability to work autonomously and proactively
- Good interpersonal and communication skills
- Good organisational skills
- Able to prioritise work effectively and deal with non-routine tasks under pressure
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Cathryn Walker
- Job title
- Surgical Admin Manager
- Email address
- [email protected]
- Telephone number
- 01535 292196
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