Job summary
- Main area
- Workforce Resourcing
- Grade
- NHS AfC: Band 6
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 423-7075274
- Employer
- Airedale NHS Foundation Trust
- Employer type
- NHS
- Site
- Airedale General Hospital
- Town
- Steeton, Keighley
- Salary
- £37,338 - £44,962 per annum
- Salary period
- Yearly
- Closing
- 28/05/2025 23:59
Employer heading
Team Leader - Rota Team (Band 6)
NHS AfC: Band 6
Be part of our future landscape
At Airedale, we are committed to promoting equality, diversity and inclusion. We actively encourage applications irrespective of people’s age, lived experience of living with a disability or long-term conditions, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.
Increasing our diversity and supporting our organisation to be more inclusive is a key priority here at Airedale and our teams are at the centre of how we work towards this.
We appreciate all people may have diverse and individual needs and we pride ourselves on supporting all people to thrive and flourish at work. We have frameworks in place that support reasonable adjustments and flexible working for colleagues throughout their working lives which starts at recruitment.
These are exciting times for Airedale. We have the once-in-a-career opportunity to be involved in the planning and building of a completely new hospital here on our Steeton site by 2030. By joining us now you’ll be a key part of our journey over the next few years, with the chance to input into a state-of-the-art, modern healthcare facility that will deliver care to our communities for decades to come. We are also on the journey to a new electronic patient record, part of our wider ambition for our digital future – a future that builds on our significant telemedicine and digital care success. Ultimately, what makes Airedale special is our people. Not just our staff, but our volunteers, patients, visitors, and wider population who make up the Airedale family. This is a Trust that sits at the heart of our community, and our communities are very proud of their Trust.
Job overview
Managing and leading the Rota Team to ensure the provision of high quality patient care by providing safe levels of staffing including on call and out of hours across all specialties.
Proactively manage the recruitment of Trust grade doctors to the medical division, ensuring timely advertising, interviews and onboarding process Co-ordination.
Lead on Bank and Agency usage across medical areas, ensuring Trust escalation process is embedded ensuring that bank workers are in place wherever this is feasible as the preferred option to agency workers.
Ensure all bank staff undertake appropriate mandatory training in line with Trust guidelines and lead on regular data cleanse of the bank staff, identifying shortfalls in compliance and ensuring all staff on bank are available and able to work.
Main duties of the job
Be responsible for the leadership and line management of the Rota Co-ordinator team.
To chair daily Rota Team meetings to plan and highlight any operational areas of concern and bring this to the attention of the Team Manager for discussion and action plan.
Liaising with Medical Education and Divisional teams to establish an annual approach to recruitment planning, eg dates for panels, shortlisting, adverts, to tie in with junior doctor rotation dates.
Work with the Team Manager / Medical Education team to establish the historical NHSE gaps and work with the division as to how these should be proactively recruited to.
Support the ongoing work around reviewing the medical ward establishments.
To report regularly on the temporary staffing spend by reasons and feed into the multi-disciplinary Divisional workforce meeting.
Work with Workforce Transformation to ensure that temporary staffing usage represents value for money and supports the reduction of organisational expenditure on agency and bank spend.
Fully support the implementation of Roster systems across the medical establishment, providing leadership and guidance to the Rota Team.
Lead for monthly payroll (medical) and liaison with payroll department on any missed payments, under or over payments on salary.
Working for our organisation
We are delighted to offer a wide range of benefits to employees including:
- Cycle to Work
- Travel Scheme
- Childcare Vouchers with Salary Sacrifice
- Onsite Nursery
- Buying and Selling Annual Leave
- Car Leasing
- Employee Assistance Programme
- Employee Health and Wellbeing
- Extensive Reward Scheme
- Counselling Service
- Financial packages including Vivup and Wagestream
- Staff Networks, Enable, Rainbow, Gender, Race Equality Ecoaware & Admin Network.
Our values:
We understand that it’s down to the hard work, effort and dedication of our staff that makes a difference for our patients. Our people really do make our Airedale experience – we take pride in fostering a friendly, effective and caring work environment. Our values are part of our DNA, which are:
- Committed to Quality of Care
- Compassion
- Working together for patients
- Improving Lives
- Everyone Counts
- Respect and Dignity
Got questions before you apply, please contact the recruiting manager to find out more.
Detailed job description and main responsibilities
For further information and full details of the job role please see the attached job description and person specification.
Person specification
Qualification and experience
Essential criteria
- Degree level education (IT, analytics, HR) or equivalent experience
- Post graduate diploma level or equivalent of experience and training
- Experience of managing complex and multi level medical rotas
- Experience or knowledge of creating and managing medical staff rosters
- Previous experience of planning and delivering project activities
- Experience of medical staffing recruitment including shortlisting and onboarding
Desirable criteria
- Project Management Qualification
- Training Qualification or experience
- Experience of other workforce systems such as ESR, Payroll
- Working knowledge of WTD
- Change management training/experience
- Experience of building/managing electronic rostering systems
- Experience of working with medical staff on all levels
- Recruitment & Selection Training
Knowledge, Skills and Attributes
Essential criteria
- Excellent interpersonal and communication skills
- Strong organisational skills
- Ability to learn new software systems and support all levels of staff before, during and after an IT implementation
- Ability to investigate, analyse and diagnose complex information and provide solutions
- Good understanding of change management, processes and culture
- Ability to work to project timescales
- Work to a high standard of data quality and ability to interpret complex information
Desirable criteria
- Experience of working with complex roster systems
- Experience of working with clinical staff at all levels
- Proven use of databases for data collation, retention and extraction
- Good understanding of NHS and hospital information systems and data collection processes
- Experience of Data Analysis
Personal attributes
Essential criteria
- Demonstrate Professionalism, integrity
- Demonstrate Flexibility, adaptability, creativity and innovation
- Self motivated and resilient
- Committed to high work standards and ethics
- Excellent organisational ability and communication skills
- Natural Team Leader
- Able to cope under pressure
- Confidence to train a wide audience of users
Desirable criteria
- Coaching Skills
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Silvia Henderson
- Job title
- Medical Staffing Team Manager
- Email address
- [email protected]
- Telephone number
- 01535295407
- Additional information
Due to hybrid working, please email for further details with your contact details and I will contact you directly.
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