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Job summary

Main area
Administration
Grade
Band 2
Contract
Permanent
Hours
Part time - 15 hours per week
Job ref
320-W&C-1148
Employer
University Hospitals of Derby and Burton NHS Foundation Trust
Employer type
NHS
Site
Cross site UHDB
Town
Derby
Salary
£24,465 N/A
Salary period
Yearly
Closing
19/03/2026 23:59
Interview date
30/03/2026

Employer heading

University Hospitals of Derby and Burton NHS Foundation Trust logo

Perinatal Pelvic Health Administrator

Band 2

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

With over 14,000 members of staff you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.

University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services.  The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.

As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds.  All individuals are valued and given every opportunity to succeed based on merit.

The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.

Armed Forces and Disability Confident guaranteed interview scheme

To further support the pledges in the Armed Forces Covenant and to make a positive contribution to support ex-armed forces personnel (veterans) make the transition to civilian life, the Trust has introduced a Guaranteed Interview Scheme for veterans who meets the essential criteria set out in the person specification, to help them overcome barriers to find civilian employment. The scheme will operate for all external recruitment.

The Trust is a Disability Confident Employer and committed to both employing and retaining people with disabilities.  This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification.  Reasonable adjustments under the Equality Act 2010 will be considered upon request.

if you are blind or visually impaired and require application material in an alternative format- such as Braille, large print, audio or accessible electronic formats or  you require support/adjustments with your application please contact the recruitment team on  01332 788466

Join us and help make a real difference to our Trust.

Here’s more about the role and what we’re looking for; 

Job overview

To provide a professional and comprehensive Administration Service in the new Perinatal Pelvic Health service, ensuring the effectiveness of all communications and organisational systems at all times.

The Perinatal Pelvic Health Service will look to support in the identification, treatment and support of patients experiencing pelvic health conditions during pregnancy and for the first 12 months following birth.

To support the teams with patient referrals, appointments and data collection to aid the team in meeting the national service specifications for the Perinatal Pelvic Health Service.

Main duties of the job

Provide a high standard of administrative support in own departmental area.

Provide effective communication across all boundaries to ensure the delivery of a comprehensive Administration service.

To ensure all enquiries are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is maintained.

Undertake general administration duties in respect of own department requirements I.e. diary management, coordination and communication of patient appointments, organising associated activities/paperwork, arrangement of meetings, taking meeting notes and producing agendas/minutes.

Prioritise own work schedule, to ensure an efficient and timely output within all areas of responsibility, to assist in achievement of quality and audit standards.

Awareness and understanding of sensitive information, ensuring strict confidentiality at all times.

Ensure timely delivery of regular and ad hoc, data / information requested by the management team, producing reports as required.

Use of IT applications to monitor, prepare and validate databases as appropriate.

Assist in the supply of stationery and office items for the department, as required.

Assist in any additional related project work as directed.

To actively participate in regular team and departmental meetings.

Closing date of applications: 19 March 2026

Date on interview: 30 March 2026

Working for our organisation

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

  • Development opportunities, both professional and leadership development
  • On-going support from recruitment to when you join our team and beyond.
  • Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

  • We see on average 4810 OP appointments a day.
  • We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
  • An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
  • Our hospitals admit an average of 195 emergency patients daily.
  • Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
  • We are one of only 7 Trusts nationally with more than 50 operating theatres.
  • We carry out more than 140 elective procedures each working day.
  • UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Detailed job description and main responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers

Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below). 

Person specification

Experience

Essential criteria
  • Experience of using Microsoft Office Packages including Word and Excel (or demonstration of knowledge by achievement of ECDL/CLAIT/ICT recognised digital skills accreditation)
  • Previous administration experience in the NHS
Desirable criteria
  • Previous experience in a customer facing role

Skills

Essential criteria
  • Ability to work on own initiative with guidance and within procedural guidelines, demonstrating an understanding of confidentiality.
  • Ability to work accurately with good attention to detail.
Desirable criteria
  • Problem solving skills and ability to contribute to continuous improvement discussions

communication

Essential criteria
  • Effective written and verbal communication skills
  • Excellent interpersonal and team working skills.
  • Ability to work calmly and methodically to achieve positive outcomes.

Employer certification / accreditation badges

No smoking policyArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerCare Leaver CovenantStep into healthArmed Forces CovenantCareLeaver CovenantAge Friendly EmployerNational Preceptorship for Nursing Quality Mark 2024

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Joanna Harrison-Engwell
Job title
Public Health Matron
Email address
[email protected]
Telephone number
07385367237
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