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Job summary

Main area
Specialist Medicine
Grade
Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
320-CDCS-3701
Employer
University Hospitals of Derby and Burton NHS Foundation Trust
Employer type
NHS
Site
Royal Derby Hospital
Town
Derby
Salary
£26,530 - £29,114 Pro rata per annum
Salary period
Yearly
Closing
04/07/2025 23:59
Interview date
18/07/2025

Employer heading

University Hospitals of Derby and Burton NHS Foundation Trust logo

Specialist Medicine Business Units PA

Band 4

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

With over 13,000 members of staff you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.

University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services.  The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.

As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds.  All individuals are valued and given every opportunity to succeed based on merit.

The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.

Armed Forces and Disability Confident guaranteed interview scheme

To further support the pledges in the Armed Forces Covenant and to make a positive contribution to support ex-armed forces personnel (veterans) make the transition to civilian life, the Trust has introduced a Guaranteed Interview Scheme for veterans who meets the essential criteria set out in the person specification, to help them overcome barriers to find civilian employment. The scheme will operate for all external recruitment.

The Trust is a Disability Confident Employer and committed to both employing and retaining people with disabilities.  This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification.  Reasonable adjustments under the Equality Act 2010 will be considered upon request.

If you require support/adjustments with your application please contact the recruitment team on  01332 788466

Join us and help make a real difference to our Trust.

Here’s more about the role and what we’re looking for; 

Job overview

This is an exciting role for someone wishing to gain experience in a Business Unit and Divisional Management setting and further their career.

Your role will be to work with the Specialist Medicine Business Units Management Teams and at times support the wider Divisional Management Team to provide a professional and comprehensive senior secretarial service ensuring the effectiveness of all communications and organisational systems at all times.

Main duties of the job

You will be responsible for effective communication across all boundaries using negotiation and persuasion skills to ensure the delivery of a comprehensive PA service.

You will be responsible for managing highly confidential and extremely sensitive information on a regular basis so therefore discretion is required at all times.

You will co-ordinate regular and ad-hoc meetings which include Divisional, Corporate, Business Unit meetings and off-site meetings and supplement with the production of agendas, minutes and action plan including effective minute-taking, transcription and distribution at all meetings, including formal investigations and hearings and diary management.

You will be educated to a good standard of English to O level/GCSE (A-C grade) or equivalent and have the ability to demonstrate both excellent written and verbal communication skills. You will have RSA III /OCR/ECDL qualification or equivalent knowledge and skills, an NVQ III in Business and Administration or equivalent knowledge and skills. A minimum of 2–3 years’ experience working in a secretarial /PA role is desirable.

An advanced level of IT literacy with experience of using a range of IT applications along with the ability to work under pressure and meet strict Trust deadlines is also essential for this role.

Visit to the department is encouraged for shortlisted candidates.

Closing date of applications: 03/07/25

Interview date: 18/07/25

Working for our organisation

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

  • Development opportunities, both professional and leadership development
  • On-going support from recruitment to when you join our team and beyond.
  • Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

  • We see on average 4810 OP appointments a day.
  • We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
  • An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
  • Our hospitals admit an average of 195 emergency patients daily.
  • Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
  • We are one of only 7 Trusts nationally with more than 50 operating theatres.
  • We carry out more than 140 elective procedures each working day.
  • UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Detailed job description and main responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account. 

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers

 

Following the recent announcement by the Home Office, from 9 April 2025, we will no longer be able to sponsor entry level Band 3 health and care roles https://admin.trac.jobs/documents?vdoc=9239060as they will no longer meet the salary threshold which has been set at a minimum of £25,000.

Home Office announces new immigration policy changes | NHS Employers

 

Home Office announces new immigration policy changes | NHS Employers

 

If you are applying for an Internal Secondment, please ensure you have spoken to your line manager and have their support prior to your application. Please speak to the Recruitment Team if you have any questions

Person specification

Education & Qualifications

Essential criteria
  • English & Maths GCSE's grace C or above
  • RSA III Typing/Word processing or equivalent

Experience

Essential criteria
  • Advance minute taking
  • Diary management
Desirable criteria
  • Previous NHS experience
  • Staff management experience

Skills

Essential criteria
  • Advanced level of IT skills

Communication and Relationship Skills

Essential criteria
  • Able to communicate effectively in relation to own role through the use of effective written and verbal communication skills, managing barriers to communication
  • Demonstrable skills in persuasion and negotiation when exchanging information in order to gain co-operation with the other party.

Analystical and Judgement Skills

Essential criteria
  • An ability to problem solve to determine the appropriate course of action independently
  • An ability to filters and prioritise a variety of communication/tasks

Employer certification / accreditation badges

No smoking policyArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerCare Leaver CovenantStep into healthArmed Forces CovenantNational Preceptorship for Nursing Quality Mark 2024CareLeaver CovenantAge Friendly Employer

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

If we receive a high number of applications for this position we reserve the right to withdraw the post before the closing date, therefore it is advisable that you apply as early as possible to avoid disappointment. Please ensure that you had read the Job Description and Person Spec and that you meet the criteria before applying.

Documents to download

Apply online now

Further details / informal visits contact

Name
Richard Doane
Job title
General Manager
Email address
[email protected]
Telephone number
07384871071
Additional information

Jamie Astley - General Manager SMBU2

07812 176036

[email protected] 

 

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