Job vacancy: Apprentice Administrative Assistant, University Hospitals of Leicester NHS Trust, Leicestershire

Job summary

Main area: Admin
Grade: Apprenticeships: Apprenticeship
Contract: Apprenticeship: 18 months
Hours: Full time - 37.5 hours per week (Monday to Friday)
Job ref: 358-7372590-COR

Employer: University Hospitals of Leicester NHS Trust
Employer type: NHS
Site: Leicestershire County Council
Town: Leicestershire
Salary: £14,722 per anum
Salary period: Yearly
Closing: 02/09/2025 23:59

Apprentice Administrative Assistant

Apprenticeships: Apprenticeship

AI tools like chatbots and virtual assistants can support you as you complete your application. For example, they can check for spelling or grammar errors, or help you to decide what to include.

But they shouldn’t replace your own responses or be used to write the application for you.

Relying too much on AI can negatively impact your chances of success, because automatically generated answers:

might not be specific or relevant enough to address the criteria in the recruitment profile
often seem generic and not personalised enough – an AI response won’t show your unique voice and perspective
could misrepresent information about you, such as your qualifications, skills and experience

We monitor applications for any behaviour that could create an unfair advantage, and we check all references carefully. You are likely to be tested on your experience at interview, so be honest and make sure all the information in your application is correct.

Detailed job description and main responsibilities

Assist the Category Teams by researching products and services to support procurement activities
Arrange meetings, events such as product review sessions, request product samples to support category leads with procurement activities
Compile, review and analyse electronic data from the Trusts reporting systems
Assist in covering the procurement mailbox, new supplier forms and D&B credit reports
Assist in resolving product, invoice or service queries relating to contracts and liaising with team members to follow up on issues
Provide information on services or products by effectively communicating to colleagues or other staff members where necessary
Review spend comparison reports for the team and take follow up actions
Provide general administration duties for the category team and maintain accurate information using the Trusts electronic systems
Undertake specific projects as directed by the category team
Assist in the coordination and preparation of upload documents for new products to be added to the Trusts internal catalogue
Assist in preparing scoping documents for submission to the category towers including usage reports
Develop a knowledge of the Standard Operating Procedures
Ensure that confidentiality is maintained at all times
Assist and support the category team in with steps within a required procurement process
To undertake a development programme leading to a National Standard/ Framework as part of an apprenticeship
Complete the Apprenticeships Standard/Framework within the agreed timescales
To understand the roles within the Procurement, Supplies and Performance and Governance and provide assistance when required.

Person specification

Training and qualifications

Essential criteria

5 x GCSE's including 9-4 in Maths and English

Experience

Essential criteria

Experience of being part of a team
Experience of using Microsoft Applications (e.g Excel, Word)

Communication and Relationship Skills

Essential criteria

Good communication skills- both written and verbal
Flexible approach to working within a team
Ability to self motivate in what sometimes can be busy or emotive environment
Willingness to learn and apply that learning in the workplace
Willingness to be flexible in approach and attitude

Analytical and Judgement skills

Essential criteria

Able to act on own initiative and follow instructions
Attention to detail to ensure accuracy of data, reports etc

Desirable criteria

Ability to analyse data and make informed decisions

Equality,diversity and Inclusion

Essential criteria

Able to demonstrate a commitment to understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs

Planning and Organisation Skills

Essential criteria

Ability to prioritise

Additional Information

Please submit your application form without delay to avoid disappointment; we will close vacancies prior to the publishing closing date if we receive a sufficient number of completed application forms.

Please check the email account (including your junk mail) that you supplied as part of your application on a regular basis following the closing date and throughout the recruitment process, as this is how we will communicate with you.

UHL is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from people from all backgrounds who match our job criteria.

Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.

UHL is committed to helping colleagues balance the demands of both their work and personal needs through flexible working arrangements wherever reasonably practicable and subject to service needs.

Disclosure and Barring Service Check

Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check.

The Trust will pay for the check initially and the money will then be deducted from your salary over a three month period commencing on your first month's payment.

The current price of a check is £38 for an enhanced and £18 for a standard check.

COVID 19 Risk Assessment

Due to the current Covid pandemic we have introduced a staff risk assessment into our pre-employment process. This now forms part of the mandatory pre-employment checks that will be carried out if you receive a conditional offer.

The risk assessment is intended to ensure you are able to safely perform your duties in any of our work areas, and if you have been identified as being particularly vulnerable to coronavirus. Our main aim is to reduce risk and to ensure the safety of all new starters to the Trust as well as current staff, patients and visitors.

If it is identified that you are within a vulnerable category, we will endeavor to make reasonable adjustments to accommodate this through discussions with both Occupational Health and your recruiting manager.

Covid Vaccination Status

Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We therefore continue to encourage our current and potential colleagues to get vaccinated.

University Hospitals of Leicester NHS Trust holds the principles of equality, diversity and inclusion at the heart of everything it does and all that it stands for. We are committed to developing a workforce that is representative of the community we serve. We welcome applications from the diverse community of Leicester, Leicester and Rutland, to help deliver healthcare services that meets the needs of our diverse communities.