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Job summary

Main area
.
Grade
Band 4
Contract
12 months (Initially 12 months fixed term with a view to extending to a substantive role at the end of this period.)
Hours
Part time - 18.75 hours per week (Flexible to meet the needs of the service between Monday to Friday)
Job ref
436-7040309-A
Employer
Birmingham and Solihull Mental Health NHS Foundation Trust
Employer type
NHS
Site
Orsborn House
Town
Birmingham
Salary
£26,530 - £29,114 per annum, pro rata
Salary period
Yearly
Closing
21/05/2025 23:59

Employer heading

Birmingham and Solihull Mental Health NHS Foundation Trust logo

Band 4 Medical Secretary- West NMHT

Band 4

Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Job overview

To provide a professional secretarial service to the Consultant Psychiatrist and members of the NMHT, assisting them in achieving their objectives, organise their workload and to liaise with all relevant and appropriate services.  Reliable data entry into the GP PAS system such as Care First/SystemOne/Emis and / Rio computer systems will be required ensuring a full and effective clinic system is in operation, receiving all visitors, Staff, Patients and GP’s telephone calls in a polite, friendly & courteous manner

Main duties of the job

The post holder will be responsible for undertaking a wide range of administrative and secretarial duties, which include:

The receipt of all correspondence, booking of new patient appointments, attendance at MDT weekly meetings etc.  The audio transcription and text processing of clinical letters, report and other correspondence as required by the medical team.  

To act as a focal point of contact and be responsible for the dissemination of information, messages and enquires for the medical team, liaising with multidisciplinary team members, other health professionals and staff within the Trust, GP’s, Social Workers, Service Users, Carers and any other appropriate external agencies.

Working for our organisation

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust.  Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year.  We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community.  If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.

Detailed job description and main responsibilities

For further information about the main responsibilities please view the attached job description and person specification.

We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)

We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Person specification

Training and Qualifications

Essential criteria
  • Minimum GCSE Grade C or equivalent
  • NVQ level 3 Business Administration
Desirable criteria
  • RSA Work Processing Level III or equivalent

Knowledge and Experience

Essential criteria
  • Significant admin/secretarial experience working in a health or equivalent environment
  • Significant experience of Microsoft Office Packages including Word/Outlook/Excel/PowerPoint/Publisher
Desirable criteria
  • Experience of work with people who suffer with Mental Health issues

Skills

Essential criteria
  • Excellent written and verbal communication skills
  • Audio Typing skills
Desirable criteria
  • Experience of dealing with a range of disciplines and agencies

Personal Qualities

Essential criteria
  • Adaptability/flexibility and ability to cope with change
Desirable criteria
  • To be empathetic to clients needs and communication barriers

Employer certification / accreditation badges

We are a Living Wage EmployerPositive about disabled peopleDefence Employer Recognition Scheme (ERS) - BronzeStonewall Health ChampionsDisability confident employerArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Sharon Walters
Job title
Support Service Manager
Email address
[email protected]
Telephone number
07985 883481
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