Job summary
- Main area
- Administration
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Full time
- Flexible working
- Job ref
- 025-AC095-0525
- Employer
- Digital Health and Care Wales
- Employer type
- NHS
- Site
- Hybrid working
- Town
- Cardiff
- Salary
- £30,420 - £37,030 pa
- Salary period
- Yearly
- Closing
- Today at 23:59
Employer heading
Executive Assistant
Band 5
Digital Health and Care Wales is an ambitious organisation created by Welsh Government to lead on the digital transformation of health and care. It builds on the digital architecture and national services put in place by the NHS Wales Informatics Service over the past decade.
The organisation will lead on large-scale developments that make a significant difference to the people of Wales as well as to health and care professionals, such as expansion of the digital patient record and the creation of a National Data Resource. It will improve the way data is collected, shared and used. Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
All applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English.
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed
Job overview
An exciting opportunity has arisen to join the Corporate Administration Team within the Corporate Governance Directorate in DHCW.
We are recruiting for a highly organised and proactive Executive Assistant to provide comprehensive, confidential support to our Chief Executive Officer and Chair.
Responsibilities include providing complex and ever-changing diary management, providing comprehensive, confidential and proactive email management, coordinating multiple travel arrangements, in addition to other general administrative tasks.
The ideal candidate will have a strong background in Executive support, with the ability to provide strategic support to the Chief Executive Officer, be a proactive problem solver, with exceptional communication skills and meticulous attention for detail, be innovative, well organised, and be able to work in a challenging and busy environment whilst dealing with competing priorities.
The ability to speak Cymraeg is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
As a bilingual organisation, we offer support to those wanting to enhance their Cymraeg skills.
Main duties of the job
Please see the attached job description where you can find further details of the job and the main responsibilities.
Working for our organisation
Digital Health and Care Wales (DHCW) is an expert national body and part of NHS Wales. We work in partnership with NHS Wales colleagues and other key stakeholders to provide national digital and data services which support the delivery of health and social care in Wales. Modern health and care services depend on good digital tools, data and information. DHCW runs or works with more than 100 services and delivers major national digital transformation programmes to support this. In addition, DHCW provides expert advice in relation to cyber security and information governance. We give frontline staff the digital tools which help them provide safer and more efficient care. We are also giving patients and the public digital tools to better manage their own health and wellbeing, empowering people to live healthier lives. We put people at the heart of what we do, working to the highest standards to deliver quality and make digital a force for good in health and care.
Working for DHCW offers lots of employee benefits, including flexible working, a competitive salary, 28 days of annual leave plus Bank Holidays and opportunities for career development. We are committed to recognising and celebrating our staff as the most valuable part of our organisation.
Detailed job description and main responsibilities
Please see the attached job description where you can find further details of the job and the main responsibilities.
Person specification
Qualifications and Knowledge
Essential criteria
- Extensive knowledge of Microsoft Office packages i.e. Word, Excel, Powerpoint and Outlook
- Knowledge & understanding of working at Board/Executive Director level
Desirable criteria
- Evidence of further study and personal development
Skills and Attributes
Essential criteria
- Ability to work autonomously & use own initiative
- Ability to prioritise own work, and that of others to meet set deadlines
- Discreet - able to maintain strict confidentiality.
- Highly motivated and Accuracy and attention to detail
Desirable criteria
- Confident - able to use own initiative and demonstrate assertiveness when necessary.
- Conscientious: self motivated to produce high quality work and able to deliver
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Wendy Presgrave
- Job title
- Senior Executive Assistant
- Email address
- [email protected]
List jobs with Digital Health and Care Wales in Administrative Services or all sectors