Skip to main content

This site is independent of the NHS and the Department of Health.

Please wait, loading

Job summary

Main area
Administration
Grade
Band 5
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
028-AC134-0625
Employer
Public Health Wales NHS Trust
Employer type
NHS
Site
CQ2 - Capital Quarter No2
Town
Cardiff
Salary
£30,420 - £37,030 per annum
Salary period
Yearly
Closing
19/06/2025 23:59

Employer heading

Public Health Wales NHS Trust logo

Project Support Officer / Personal Assistant

Band 5

 

Welcome to Public Health Wales, the national public health organisation for Wales

Our vision is Working to achieve a healthier future for Wales

To find out more visit Public Health Wales and watch this video about our Strategic Plan

Working together, with trust and respect, to make a difference

Follow us on Facebook, LinkedIn, Twitter and Instagram

Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.

 


Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.

 

Job overview

We are looking for an enthusiastic and highly motivated individual to join the Directorate Operations Team as a Project Support Officer / Personal Assistant (PA) to the Deputy National Director of Health Protection and Screening Services (HPSS). 

This is a busy and varied role, providing professional, efficient, and comprehensive project support. The successful candidate will be organised, proactive, and able to work to a high standard with a flexible, ‘can do’ attitude. Strong project support experience and excellent organisational skills are essential, along with the ability to manage a dynamic and varied workload.

The Directorate Operations Team also have a vacancy available for Executive Personal Assistant to the Director of Health Protection and Screening Services (HPSS), which will work alongside the role described above. If you wish to find out more about either role, please see contact details below. 

Main duties of the job

Main Duties of the Job: 

  • Providing high-quality project support and administrative assistance. 

  • Supporting high-level meetings: scheduling, agenda preparation, distribution of papers, and formal minute-taking. 

  • Managing aspects of the Deputy Director’s diary 

  • Liaising effectively with a range of internal and external stakeholders. 

  • Communicating clearly, professionally, and confidently both in writing and verbally. 

  • Working independently and managing priorities under pressure. 

  • Provide cover during periods of absence for the Executive Assistant to the National Director of HPSS/Medical Director. 

Person Specification: 

  • Proven experience in a similar PA or project support role. 

  • Excellent organisational, communication, and interpersonal skills. 

  • Ability to use initiative and exercise sound judgment. 

  • High level of attention to detail and accuracy. 

  • Proficient in Microsoft Office and other administrative tools. 

Additional Information: 

  • The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. 

  • This post offers a flexible working pattern, to be agreed upon appointment with the line manager. 

Working for our organisation

We are Public Health Wales – the national public health organisation for Wales. Our purpose is ‘working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations. 

Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales.  Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change. 

Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion.  We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.


To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/

For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac.

Person specification

Qualifications

Essential criteria
  • • NVQ Level 4, Degree or equivalent level of experience
  • • Advanced ECDL or equivalent level of experience
Desirable criteria
  • PRINCE 2 Foundation or equivalent.

Experience

Essential criteria
  • • Experience of communicating with all levels of professional staff and the public.
  • • Previous experience working with senior leadership or equivalent roles
  • • Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
Desirable criteria
  • • Experience of monitoring performance indicators.
  • • Working in an NHS environment
  • Experience of project implementation and monitoring ongoing projects.

Skills

Essential criteria
  • • Ability to work on own initiative and self-manage workload.
  • • Advanced IT/keyboard Skills

Knowledge

Essential criteria
  • • Thorough understanding of administrative procedures.
  • • Thorough understanding of programme office functions
Desirable criteria
  • • Experience using Kanban project management software

Employer certification / accreditation badges

Final Gold LevelDisability confident leaderStop Smoking Wales is the NHS Smoking Cessation Service in WalesMindful employer.  Being positive about mental health.Final Gold Level WelshRefugee Employment NetworkStep into healthHappy to Talk Flexible WorkingArmed Forces CovenantStonewall Top 100 Employers in 2023Employer pledge demonstrating a commitment to change how we think and act about mental healthCore principlesPrentisiaethau Apprenticeships

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Kirby Evans
Job title
Business & Support Manager
Email address
[email protected]
Apply online nowAlert me to similar vacancies