Job summary
- Main area
- Estate Management
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time
- Flexible working
- Job ref
- 025-AC096-0525
- Employer
- Digital Health and Care Wales
- Employer type
- NHS
- Site
- Hybrid working
- Town
- Location to be confirmed at interview
- Salary
- £26,928 - £29,551 per annum
- Salary period
- Yearly
- Closing
- 21/05/2025 23:59
Employer heading
Estates Officer
Band 4
Digital Health and Care Wales is an ambitious organisation created by Welsh Government to lead on the digital transformation of health and care. It builds on the digital architecture and national services put in place by the NHS Wales Informatics Service over the past decade.
The organisation will lead on large-scale developments that make a significant difference to the people of Wales as well as to health and care professionals, such as expansion of the digital patient record and the creation of a National Data Resource. It will improve the way data is collected, shared and used. Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
All applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English.
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed
Job overview
We are recruiting an enthusiastic, motivated and proactive individual to join the Corporate Services team as an Estates Officer at our Cardiff office.
The successful candidate will be required to work within a busy and varied working environment, assisting the Estates and Compliance Manager to effectively manage the Digital Health and Care Wales estate.
While doing so, we will provide you the opportunity to improve your skills by contributing to your Personal Development Plan (PDP).
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
What skills do you need?
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Ability to work proactively and under own initiative to prioritise and balance a varied workload.
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Effective communication, negotiation and influencing skills, as well as the ability to develop and maintain constructive relationships with stakeholders.
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Experience of maintaining comprehensive spreadsheets containing complex data.
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Regularly develop and communicate detailed reports informing a range of intricate data.
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Work well under pressure and the ability to work and deliver to deadlines.
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A Full UK Driving Licence is required, as travel to all DHCW sites using the team vehicle will be needed to undertake compliance monitoring, auditing and other ad hoc tasks.
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Organised, methodical, strategic thinker, with excellent IT and writing skills
What else is advantageous?
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Experience of working within an estates management team
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Understanding of legislation relating to statutory environment and estates compliance
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Knowledge of ISO14001 Environmental Management Systems
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Experience of undertaking building related compliance monitoring.
Working for our organisation
Digital Health and Care Wales (DHCW) is an expert national body and part of NHS Wales. We work in partnership with NHS Wales colleagues and other key stakeholders to provide national digital and data services which support the delivery of health and social care in Wales. Modern health and care services depend on good digital tools, data and information. DHCW runs or works with more than 100 services and delivers major national digital transformation programmes to support this. In addition, DHCW provides expert advice in relation to cyber security and information governance. We give frontline staff the digital tools which help them provide safer and more efficient care. We are also giving patients and the public digital tools to better manage their own health and wellbeing, empowering people to live healthier lives. We put people at the heart of what we do, working to the highest standards to deliver quality and make digital a force for good in health and care.
Working for DHCW offers lots of employee benefits, including flexible working, a competitive salary, 28 days of annual leave plus Bank Holidays and opportunities for career development. We are committed to recognising and celebrating our staff as the most valuable part of our organisation.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac
Assist the Estates and Compliance Manager, acting as a point of contact for all accommodation issues ensuring the effective management of the DHCW estate.
Assist the Estates and Compliance Manager and be responsible for gathering all information when issuing Tenders within DHCW.
Assist the Estates and Compliance Manager on a daily basis, providing administrative management assistance.
Develop and maintain DHCW’s Water quality monitoring regime in accordance with the DHCW Water Safety Policy.
Manage and ensure statutory compliance of all engineering systems within the building i.e. fire alarm systems, security systems, air conditioning systems etc.
Ensure the compliance of internal and external audits and inspections in relation to ISO audits, asbestos surveys, health and safety assessments, fire and water risk assessments etc.
Develop and issue Estates and Compliance notifications/bulletins for DHCW and update relevant departmental pages.
Person specification
Qualifications and Knowledge
Essential criteria
- Be educated to a NVQ level 3 or equivalent knowledge and experience in an NHS Estates working environment.
- Possess a full range of administrative knowledge and advanced use of various IT packages [including databases and excel worksheets]
- Hold an ILM Legionella Risk Management - Responsible Persons' Training Certificate.
- Possess experience with the Oracle Purchasing System.
- Good Knowledge of Waste, Environment, Health & Safety, Water Safety and COSHH Regulations.
- Sound knowledge of Procurement routes and processes within an NHS Environment.
Desirable criteria
- Registered with a relevant informatics professional body
- Possess training or relevant experience with DATIX software
Experience
Essential criteria
- Experience of maintaining comprehensive spreadsheets containing complex data
- Building Management experience relating to Statutory and Mandatory requirements.
Desirable criteria
- NHS Estates related experience.
Skills and Attributes
Essential criteria
- Developed and effective negotiating and influencing skills and ability to develop and maintain constructive relationships with professional and managerial disciplines.
- Ability to maximise resource utilisation
- Effective verbal and written communication skills
- Ability to balance tasks and priorities.
- Strong Organisational Skills.
- Observe discretion and confidentiality.
- Able to work proactively and under own initiative.
- Work well under pressure and the ability to work and deliver to deadlines.
- Efficient and effective contract document management.
- Ability to write and produce tender documentation /specifications for minor works and equipment replacements
- Sound knowledge of Procurement routes and processes within an NHS Environment.
- Sound knowledge of Statutory Compliance within Buildings.
Desirable criteria
- Level 4 for Listening/ Speaking Reading/Understanding Writing Welsh
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Emma Topham
- Job title
- Senior Estates Officer
- Email address
- [email protected]
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