Job summary
- Main area
- Administrative
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 380-NK215
- Employer
- Kent and Medway NHS and Social Care Partnership Trust
- Employer type
- NHS
- Site
- Britton House, Gillingham
- Town
- Gillingham
- Salary
- £24,625 - £25,674 per annum
- Salary period
- Yearly
- Closing
- 17/07/2025 23:59
Employer heading
Administrator
Band 3
The CQC rates us as an Outstanding organisation for Caring with an overall rating of Good
Kent and Medway NHS and Social Care Partnership Trust (KMPT) offer a range of ongoing benefits to our valued workforce across the Trust. From an active health and wellbeing programme to regular recognition events, we work hard to provide varied benefits that make a difference to your work-life balance.
Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you.
Speak to us about how we might be able to accommodate a flexible working arrangement.
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Job overview
An exciting opportunity has arisen for a dynamic, self-motivated, forward-thinking administrator to support the senior leadership/management team within the North Kent Directorate.
This is a permanent post working 37.5 hours per week, (9 am to 5 pm Mon-Fri) with the flexibility to work from home (to be discussed with the manager at interview).
The ideal candidate will need to be able to work autonomously, have excellent organisational and keyboard skills, be a competent typist, and possess a good working knowledge of Microsoft Office packages. They will also pay close attention to detail, be able to work to tight deadlines, be adaptable to changing/challenging situations, and be able to manage and prioritise their work efficiently.
Excellent diary management skills are essential as well as minute taking as this will form a large part of the role.
Main duties of the job
- Arranging and coordinating meetings and preparing, distributing, and maintaining documentation
- High-level and sometimes highly confidential minute-taking to ensure quality records are produced
- Effective diary management
- Producing the North Kent Newsletter (Power Point Slides)
- High-level communications with services across the Directorate
- Use of Excel or Word to prepare documents as appropriate
- Maintaining records and inputting/updating data via databases
- Use of systems such as SBS, e-rostering, expenses
- Responding to requests and providing information to external stakeholders and internal queries from staff or other Directorates where appropriate
- Use of electronic communication systems in accordance with Trust policy
Working for our organisation
Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.
We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people in Kent and Medway, as well as specialist services for adults in Sussex and Surrey. We are rated Good overall by the CQC.
Each year we care for over 2,000 people in our hospitals and 54,000 people in the community.
We are proud to employ over 3,800 people from 66 nationalities, and to serve an increasingly diverse range of communities across rural and urban areas.
You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.
The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.
Our strategy
Our mission is what we set out to do every day
We deliver brilliant care through brilliant people
Our vision is where we want to be in the future
To provide outstanding care and to work in partnership to deliver this in the right place, for every service user, every time.
Check out our recruitment videos Recruitment - YouTube
Detailed job description and main responsibilities
- Manage time effectively to meet deadlines and maintain high standards of efficiency within the role and Senior Management Team.
- Assist with diary management of the team, be organised, coordinated, and prioritise accordingly, arrange meetings, and resolve diary conflicts to ensure optimal efficient use on the Senior Management’s time.
- Plan and organise a range of formal and informal meetings including liaising with employees across the organisation and external agencies.
- Maximise the use of electronic systems to enable effective time management such as Microsoft Office and patient record systems.
- Produce the monthly North Kent News Letter
- Post-holders will be self-sufficient and required to manage own workload and mainly work without supervision on a daily basis but this is readily available
Person specification
Training, Qualifications & Registration
Essential criteria
- GCSE in Maths and English or equivalent
Desirable criteria
- Educated to NVQ Level 3 or equivalent in Business Admin
Experience
Essential criteria
- Experience in taking high level minutes
- Experience in diary management
- Experience in office administration
Knowledge & Skills
Essential criteria
- Excellent knowledge of Microsoft packages, Word, Outlook, Excel and Power Point
Desirable criteria
- Microsoft Office qualification
Employer certification / accreditation badges
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Sharon Barrett
- Job title
- Senior Business Administrator
- Email address
- [email protected]
- Telephone number
- 07768 546043
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