Job summary
- Main area
- Administration
- Grade
- Band 4
- Contract
- Permanent: Mondays to Thursdays or Tuesdays to Fridays
- Hours
- Part time - 30 hours per week (Mondays to Thursdays or Tuesdays to Fridays)
- Job ref
- 267-CS7014570
- Employer
- Oxford Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Warneford Hospital
- Town
- Headington
- Salary
- £26,530 - £29,114 pro rata
- Salary period
- Yearly
- Closing
- 01/07/2025 23:59
Employer heading

Medical Education Administrator
Band 4
Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).
We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.
We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.
We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.
Good luck and we hope to hear from you.
Job overview
Our Medical Workforce and Education Team is recruiting!
We’re seeking a skilled and knowledgeable Medical Education Administrator to support the delivery of high-quality medical placements for post-graduate and undergraduate residents. Based at the Warneford Hospital in Oxford, you'll also be required to travel regularly across the Trust footprint, which includes Oxfordshire, Buckinghamshire, Wiltshire, Swindon, Salisbury, Bristol and Northeast Somerset.
You’ll provide vital administrative support for resident doctor educational activities, their induction, and undergraduate placements, while liaising with NHS programme managers, residents, and psychiatric supervisors. Joining a small, friendly team, you’ll have opportunities to cross-cover colleagues and develop your knowledge through exciting projects.
We’re looking for a motivated team player with excellent communication skills, a passion for education, and the ability to manage a varied workload. If you’re ready to take on a rewarding role within a dynamic NHS Trust, we’d love to hear from you!
Applicants must have a full valid UK driving licence and have access to a vehicle for work purposes.
Main duties of the job
- Arranging meetings and events, organising the agenda and taking minutes.
- Coordinating teaching sessions, producing attendance reports and certificates.
- Helping to ensure that the requirements of the Royal College of Psychiatrists and the GMC are maintained.
- Providing admin support to the Medical Education Lead, Director of Medical Education, Undergraduate Manager, Simulation Lead, Deputy Undergraduate & Simulation Lead, College Tutors and our Medical Education Fellows.
- Coordinate training programmes, manage induction schedules, and organise educational events,
- Support the popular Medical Work Experience Programme within the trust.
Working for our organisation
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
We offer a wide range of benefits designed to support your career and wellbeing. These include:
• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Detailed job description and main responsibilities
The quality management of medical placements is crucial to ensuring an excellent learning experience for post-graduate medical residents. The Trust is responsible for the training of residents doctors and clinical and educational supervisors (consultants) to ensure that the requirements of the Royal Colleges and General Medical Council (GMC) are met.
There are around 100 residents doctors within the Trust and 60 clinical/educational supervisors, both of which are located across Oxfordshire, Buckinghamshire and Wiltshire at a variety of inpatient and community clinical bases. In addition, the Trust is responsible for ensuring that the training posts which residents doctors occupy are fully accredited by the GMC.
Person specification
Contractual requirements
Essential criteria
- Holds current UK full driving licence
- Has access to vehicle for work to travel and carry equipment
- Able to move bulky, heavy equipment
Knowledge and skills
Essential criteria
- Knowledge of medical education and training, to include undergraduate and post-graduate training.
- High standard of verbal and written communication skills, able to generate letters and other documentation with a high level of accuracy and attention to detail.
- IT literate and proficient in the use of Microsoft IT Packages.
Experience demonstrated
Essential criteria
- Experience of working in the NHS
- Experience of working in a similar admin or secretarial role
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Vicky Poyser
- Job title
- Medical Education Lead
- Email address
- [email protected]
- Telephone number
- 07818077549
- Additional information
At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.
Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.
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